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2019 Club AGM - Monday July 15

By Scott Ferguson

It's that time of year again.. your club needs you!

“Ask not what your club can do for you, but what you can do for your club!” Anonymous Club Administrator

Every year, the club is required to hold an Annual General Meeting for the election of club officials for the season ahead.

Cheam Hockey Club AGM
Monday July 15, commencing at 7.30pm
Committee Room at Cheam Sports Club, Peaches Close.

This year we are going to need some new people to step forward as we are losing the services of a couple of key club personnel. Every position in the Club Executive becomes open during the meeting, with the incumbent member seeking re-election in most cases. Any financial member, including parents of junior players, is eligible and encouraged to stand for these roles.

Over the coming weeks, we will be spelling out details of the respective roles to highlight what these roles entail. Certain people may have done a lot more than was required of them, but with the help of the Club Exec and other volunteers, these positions don't need to a huge burden. Instead they are essential roles in the running of YOUR CLUB - these things don't just happen by magic.

We begin with:


Status: Open - will be vacated by Scott.

Club Chair is a leadership role, developing a vision for the club and maintaining important relationships with our hockey affiliations (England Hockey and Surrey Hockey Association), our parent club (Cheam Sports Club) and our host venue (Nonsuch High School). Meetings for each are only once or twice per year.

The Chair works closely with the Secretary and Treasurer to ensure the club is running smoothly, and with other members of the Exec as & when topics arise - e.g. recruiting and signing coaches with the respective Section Administrator/Captain.

With a full & functioning committee, the Chair’s role is largely oversight of club functions and does not need to be onerous. The Chair should be able to be there to represent the Club Exec at any or all events without having to be relied upon to run that event.

Club Exec meetings are conducted 4-6 times per year.


Status: Open - will be vacated by Scott

A modern club has to have a website as its heartbeat to perform essential functions such as member communications, fixtures, team selection, merchandise sales and the membership database.

The webmaster does not have to manage all these functions, just ensure they can operate within the Pitchero platform we subscribe to and help the respective captains, managers and volunteers use the platform effectively. It is not a difficult site to manage, the admin side of it is quite user-friendly with a bit of training. From this coming season, FixturesLive and Pitchero will be integrated, making the life of a webmaster even easier.

The webmaster needs to understand GDPR and how it affects the personal data of members. This is fairly straightforward for a small club, but is vital that this data regulation is followed.


Status: Open - will be vacated by Caz

Club captains are responsible for the smooth running of the ladies section, development of the junior players into senior ranks and ensuring that any issues or problems that arise are dealt with in the correct manner.

They also organise the Club Days that happen at the beginning and end of the season (includes choosing dates, announcing the event on the website, coordinating events on the day) .

The job involves communicating with captains and coaches as well as all players in the ladies section and passing on messages from the league or the exec.

They also attend Executive meetings that are held 4-6 times a year and buying general equipment needed for that section (e.g. match balls, trophies), attending league meetings at least once a season and lastly being a friendly face for any new club members.

The position is active in helping drive club recruitment and survival for future generations!

If you are interested in any of the positions listed (today or in subsequent articles), please contact any of the Club Exec to discuss and register your interest.

Updated 01:15 - 6 Jun 2019 by Scott Ferguson

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